ARTICLES OF ASSOCIATION

 

IHC


 

ARTICLES OF ASSOCIATION

CHAPTER I

 

NAME, OBJECT, HEADQUARTERS AND DURATION


Article 1

The Institute for Contemporary History hereinafter referred to as IHC, is an organisation with scientific and non-profit goals, operating under the Faculty of Social Sciences and Humanities of the Universidade NOVA de Lisboa (FCSH/NOVA).


Article 2

1. IHC aims to stimulate the development of research in Contemporary History, to promote the training of human resources and carry out activities of academic outreach.

2. In order to pursue its statutory role, IHC shall carry out all initiatives that it deems necessary, including publicising works, organising colloquia, conferences and all sorts of training actions, as well as providing services to entities outside the University within the scope of Contemporary History.


Article 3

IHC has its headquarters within the premises of the FCSH/NOVA.

Article 4

IHC is established under an indefinite period of time.



CHAPTER II

 

MEMBERS

Article 5

1. Contemporary History professors of the History Department at the FCSH/NOVA, are inherently entitled to become IHC members. In order to acquire such membership, the abovementioned professors shall solely be required to express their interest by a letter addressed to the Board.

2. Other researchers may also become members of IHC. The Board shall decide on the admission of the latter, on the proposal of any IHC member. The decision of the Board shall be submitted to the Scientific Council for ratification on its first session after that decision.


Article 6

1. IHC members are divided into the following categories:

a) Integrated PhD researchers;

b) Integrated non-PhD researchers;

c) Associated PhD researchers;

d) Associated non-PhD researchers.

2. Integrated PhD researchers are affiliated to IHC, in accordance with the rules set out by the Foundation for Science and Technology (FCT).

3. Integrated non-PhD researchers develop their activity within the scope of IHC.

4. Associated researchers, both PhD and non-PhD, are IHC members in addition to their main activity at another domestic or foreign research institution.

5. IHC also receives visiting researchers and fellows who temporarily conduct research projects or specific missions, upon the approval by the Board.


Article 7

1. IHC members participate in the activities of the Institute and may use the means that IHC provides.

2. IHC activities may also be open to the participation of students of all levels of the courses taught at the FCSH/NOVA, and non-member researchers, whose collaboration shall be approved by the Board beforehand.

Article 8

IHC members hereby pledge to respect the Articles of Association.


Article 9

IHC members may cease their membership on their own request, or as a result of a decision taken by the General Assembly, approved by 4/5 of its members.


CHAPTER III

 

BODIES

Article 10

1. The bodies of IHC are the General Assembly, the Scientific Council, the Board, and the Audit Committee.

2. No IHC member may simultaneously hold a seat at the Board and at the Audit Committee, or at either of those bodies and at the General Assembly Board.


Article 11

1. The General Assembly is the main body of IHC, and all IHC integrated members are members of the former.

2. The General Assembly shall have a President, a Vice-President and a Secretary, elected every two years.


Article 12

The General Assembly has the following powers:

a) Electing its President, Vice-President and Secretary, as well as the Board and the Audit Committee, and to dismiss the chair holders of any of those bodies for any reason that it deems justified;

b) Electing the interim management commission, pursuant to article 18, §3;

c) Analysing and approving the annual report and the accounting report, the annual plan of activities and the budget, after these having been presented by the Board.

d) Deciding on the amendment of these Articles of Association;

e) Deciding on the extinction of IHC;

f) Deciding on the expulsion of any IHC member, pursuant to article 9;

g) Deciding on any issue that has been submitted to it.


Article 13

The General Assembly shall meet ordinarily once per year, and extraordinarily whenever it is convened by its President, at the request of the Scientific Council or of the Audit Committee, or of 1/3 of IHC members, along with an explicit indication of the subject of the meeting.


Article 14

The General Assembly shall be convened by letter or email sent to all its members, at least 15 days beforehand. It shall begin at the scheduled time if more than half of its members are present, or half an hour later, upon second convening, with the presence of any number of its members.


Article 15

1. The Scientific Council is made up by all IHC integrated PhD researchers. Its President is the President of the IHC Board.

2. Within the Scientific Council there will be a Coordination Commission made up by the President and by the main researchers of all Groups of IHC, as provided under Chapter IV.


Article 16

The Scientific Council shall:

a) Convey its opinion on the annual report, the plan of activities, and the annual budget of the institution, presented by the Board;

b) Convey its opinion on the organisation and strategic guidelines of IHC;

c) Approve the members of the Permanent External Committee of Scientific Counsel (CEPAC) proposed by the Board, as provided under Chapter V;

d) Approve research projects for funding by IHC;

e) Present proposals that contribute to the development of the scientific activities of IHC;

f) Ratify the decision of the Board on the admission of new members to IHC;

g) Approve its internal regulation.

h) Request the President of the General Assembly to convene extraordinary meetings of that body.

i) Deliver its opinion on all domains involving the scientific activities of IHC.


Article 17

1. The Scientific Council meets when convened by its President.

2. A plenary session of the Scientific Council shall be held twice per year. It may also be convened at any time, when proposed by 1/3 of its members.

3. Scientific Council sessions shall take place at the scheduled time if more than half of its members are present, or half an hour later, upon second convening, with the presence of any number of its members.


Article 18

1. The Board is made up by the President, and two Vice-Presidents chosen amidst the integrated doctoral members of IHC, a well as between 1 and 3 members chosen amidst all members of do IHC.

2. The Board is elected every two years at an ordinary meeting of the General Assembly, by secret vote.

3. If the Board is dismissed pursuant to article 12, a); or if all its members resign, the General Assembly, at an extraordinary meeting convened by the President, shall elect an interim management commission that shall remain until the election of a new Board at the following ordinary meeting of the General Assembly.


Article 19

The Board has the following powers:

a) Directing the activities of IHC;

b) Submitting the research projects that have been submitted to the approval of the Scientific Council;

c) Execute contracts and establish agreements with other entities and research centres;

d) Carry out all ordinary administrative actions;

e) Decide on the admission to IHC membership of researchers from outside the History Department;

f) Produce the annual report and the accounting report, the annual plan of activities and the budget;

g) Carry out all initiatives necessary to the pursuance of IHC goals;

h) Propose the members of the CEPAC;

i)  Request the President of the General Assembly to convene extraordinary meetings of that body.


Article 20

1. Board meetings are convened by its President.

2. The Board may only decide with the presence of a majority of its seat holders. In case of a draw, the vote casted by the President shall count as two votes.


Article 21

The President of the Board has the following powers:

a) Representing IHC;

b) Convening and presiding over the meetings of the Board and of the Scientific Council;

c) Carrying out all other actions necessary to a correct pursuance of the goals of the Board.

2. When absent or otherwise unable to act, the President shall be replaced by one of the Vice-Presidents, to which he may delegate powers.


Article 22

IHC becomes legally bound through the signature of two Board members, though ordinary administrative matters only require the signature of a single Board member.


Article 23

Books shall be kept with the transcriptions of the meetings of the IHC bodies.


Article 24

The Audit Committee is made up by three IHC members, including a President. None of those persons may hold a seat at the Board of the Institute.


Article 25

The Audit Committee has the power to:

a) Oversee the financial management carried out by the Board;

b) Present to the General Assembly an opinion on the annual accounting report;

c) Request the President of the General Assembly to convene extraordinary meetings of that body.


Article 26

1. The Audit Committee meets ordinarily once per year, and extraordinarily every time it is convened by its President.

2. On the initiative of the Presidents, joint meetings of the Board and the Audit Committee may be conducted.

3. The Audit Committee may decide with the presence of a majority of its seat holders; the decisions are adopted by majority rule, and the President shall be entitled to cast the deciding vote in the case of a tie.


CHAPTER
IV

 

RESEARCH STRUCTURES


Article 27

1. While pursuing its scientific activities, IHC shall be structured into Research Groups, and the latter may include one or more research lines.

2. The Research Groups and their Lines shall result from the identification of relevant issues for the study of contemporaneity, from a historical perspective, and they may be approved by the General Assembly, after the Scientific Council has delivered its opinion.

3. Upon deciding the creation of any Research Group or Line, a number of criteria shall be considered, notably scientific relevance; the connection to past IHC research works; strategic potential, particularly in what concerns internationalisation, human resources training and the possibility of providing services to the community.

4. All IHC researchers must be integrated in a group, while they may also participate, as collaborators, in other groups and lines.

5. Each Group or Line shall have a Coordinator, elected by its integrated PhD researchers, who shall be responsible to coordinate the activities, including to produce the required budgets, plans of activities, and scientific and financial reports.

6. The Coordinators of the Research Groups and Lines are integrated PhD researchers and have the right to participate in the Coordination Commission of the Scientific Council.


CHAPTER
V

 

EXTERNAL COUNSEL

Article 28

1. The Permanent External Committee of Scientific Counsel (CEPAC) carries out functions pertaining to monitoring and advice on the research activities pursued by IHC.

2. IHC shall submit the plans and reports concerning its activities to CEPAC.

3. CEPAC shall regularly analyse the operations of the institution and deliver the opinions that it deems adequate, particularly concerning the annual plan and activities report.

4. CEPAC is made up by renowned Portuguese and foreign researchers, which are not members of IHC, including a number of persons affiliated to universities or research centres, in accordance with the Legal Framework of Scientific Research Institutions.

5. The members of CEPAC are approved by the Scientific Council, on the proposal of the Board of IHC.

6. The mandate of each CEPAC shall be of two biennia, with the possibility of renewal.


CHAPTER
VI

 

FINANCIAL RESOURCES

Article 29

IHC obtains its revenues from the funding granted by public and private entities, as well as the gains from activities such as colloquia, conferences, training sessions, and from the provision of services.

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